Board Meeting Recap – Thursday, May 8th, 2014

TEXAS HIGH SCHOOL ATHLETIC DIRECTORS ASSOCIATION
BOARD OF DIRECTORS MEETING – MAY 8, 2014
EXECUTIVE SUMMARY

GENERAL ANNOUNCEMENTS

  1. THSADA Executive Director’s office has received calls from Superintendents asking for professional development training for their AD’s and Departments.
  2. Discussed THSADA Website:
    1. Regional Directors need to encourage their AD’s to visit the website often, association office is getting phone calls from various individuals asking for information that is currently posted on website
    2. Spotlight Feature – asked Board to send to Executive Assistant names of Assistant AD’s, Coordinators, etc. that they would like to see featured on the THSADA website.
    3. Vice President Candidates will have their pictures and bios posted under the Spotlight Feature of the website no later than July 1st.  “Get to Know the Candidates”
  3. Revised Regional Map is now posted on the website.  Athletic Administrators can attend any regional meeting but not able to vote on regional business if they attend outside of their own region.
  4. Covered a breakdown of the association Finances.  Will increase exhibit booths for the 2015 State Conference.  Discuss State Conference Registration fee at the new Board Orientation meeting – July, 2014.
  5. Sponsors:
    1. Exclusivity – PBK & HTM
    2. Category Exclusivity – Specific to sponsorship agreement
    3. Use of THSADA logo – Specific to sponsorship agreement
    4. Reviewed Sponsorship Program
  6. Discussed concerns with cost of upcoming Hall of Honor Banquet – will continue discussion on this item at the new Board Orientation meeting – July, 2014.
  7. Feedback on the 2014 State Conference was requested by Executive Director.  Board of Directors discussed at length their thoughts.
  8. Discussion of miscellaneous items:  Future of Benny Carter Golf Tournament, Retired AD’s function; Administrative Assistants training at 2015 State Conference.

BOARD ACTIONS

  1. Monthly Expense Log for the Executive Director’s office was reviewed.  Board approved that this log would be posted each month to the THSADA website.
  2. Section 5.07:  Eliminate sentence that reads “The eight areas will be identical to the THSCA regional structure.”
  3. Section 5.17:  Change the first sentence to read “The President will serve 1 – one year term and not be eligible for another term.”
  4. Section 7.07:  Scratch General Session and Insert “THSADA State Conference and THSCA Coaching School”.  Add -elect to President in second sentence.
  5. Section 8.01:  Insert “State Conference” and delete “May Board meeting” in sentence five.
  6. Section 8.05:  Executive Director, Rusty Dowling, will create the new verbiage then send to Bill Daws, President of THSADA.  Mr. Daws proposed by email  the Board to accept the new verbiage for this section, majority of the Board approved.
  7. Section 8.06:  add “active” in first sentence then add “at-Large Retired AD or AD’s who will serve a three-year term”.
  8. Section 9.03:  Scratch last sentence
  9. Section 10.02:  Add “or openings” to second sentence
  10. Present at State Conference to add “All THSADA.NIAAA award nominees that are approved by the THSADA Board of Directors, must be active members of the THSADA.  All THSADA/NIAAA nominations are kept active for three years.
  11. Add new amended date May 8th.

 

THSADA Board of Director Meeting

The complete agenda for the May 7th/8th, 2014 Board of Directors Meeting is listed here.

Texas High School Athletic Directors Association

Board of Directors Meeting

UIL State Track Meeting – May, 2014
Wednesday, May 7th, 2014-Officers Only- 5:00 p.m.
Sunday, May 7th, 2014-Officers Dinner 6:30 p.m. – Regional Directors are invited to attend
Thursday, May 8th, 2014 – Board of Directors Meeting – 8:30 a.m. – 4:00 p.m.
– Breakfast/Lunch will be served on Thursday
Site: Austin Marriott North 2600 La Frontera Boulevard, Round Rock, Texas 512-634-4609
Hotel/Mileage/Meals are covered by the THSADA as a reimbursement

                Board of Director Meeting Agenda

Welcome/Introductions – Bill Daws – President
Agenda preview – Bill Daws
General Comments – Rusty Dowling – Executive Director
Hotel/Meals/Expenses – Page 1
Web Site – Page 1

Approval of past Board minutes from 1/6/14 – Page 4 – Sandra Howell – Board Secretary

THSADA Membership – Rusty Dowling
Membership Rosters – Page 5-6
Region Map – Page 7
Membership Committee Member – Page 8
May 31st – TGCA/THSCA-participation-cards

Finances – Rusty Dowling/Bill Daws
Revenue/Expense Projections – Page 9
Account Balances – Page 10-11
THSADA Expense Log – Page 12
Corporate Sponsorship Program/Commitments – Page 13-19

State Conference Review – Rusty Dowling/Bill Daws
State Conference Cost Breakdown – Page 20
Attendance/Opening Session – Cost – Page 21-25
State Conference format/Recommendations – Page 26-28
Golf Tournament – Page 29
Future State Conferences/UIL Calendar/Booths – Page 30-36

THSCA Coaching School – Rusty Dowling/Bill Daws
THSADA Schedule – Page 37
PBK Sports – HOH Banquet – Page 38-39
PBK Sports Dinner – Page 40-42
General Session Review – Page 43-45
Honoree List – Page 46-47
By Laws – Rusty Dowling/Bill Daws
General Review: 4.06; 5.07;7.07; 8.01; 8.05; 9.03; 10.02; 8.06; Page 57 “The Process”

Board Responsibilities – Rusty Dowling
Board Directors Roster – Page 58
Officers Duty Sheet – Page 59
Board Meeting Schedule – Page 60

Board Misc. – Rusty Dowling
Legal Care – Page 61-64
THSADA Committee Review – Page 65-66
Regional Directos checklist – Page 67-68
Region Meetings for 2014-2015 – Page 69-72
UIL Legislative Council Issues – Playoff structure/TV
TGCA Summer Clinic – Page 73
THSADA Communications – Newsletter/eNews/Region Meeting – Page 74
AXA Letterhead – Region Meeting – Page 74
New Awards proposal – Page 75
Additional position on Awards Committee
VP Bio on Web Site
NIAAA position – Page 77-79
eNews – Page 80
Kelly Reeves – SAM – Page 81-82
Code of Ethics – Page 83-84