THSADA Board Orientation 2014

THSADA Board Orientation 2014-2015
Tuesday, July 22nd, 2014 – San Antonio Hyatt Regency

Silence all cell phones

 

  1. Call meeting to order/welcome – President – Bob DeJonge – Keller ISD

Board introductions

  1. Agenda preview – Past President – Bill Daws – Clear Creek ISD
  2. Description of the THSADA – pg. 1
  3. THSADA Mission Statement – pg. 2
  4. THSADA Office information/web site – pg. 3,4,5,6,7
  5. THSADA State Conference – pg. 8,9
  6. THSADA Board of Directors/Committee Chairs – pg. 10,11
  7. Titles and Duties of the THSADA Board – pg. 12

Officers Committee Assignments

  1. Regional Director/Appointed Board member duties – pg. 13-23
  2. THSADA By-Laws – pg. 24-35
  3. THSADA Strategic Plan  – pg. 36,37,38
  4. Board of Directors Meetings 2014-2015-pg. 39
  5. THSADA Objectives for 2014-2015 – pg. 40
  6. THSADA 2014-2015 Budget Information – pg. 41
  7. THSADA Sponsors – pg. 42
  8. THSADA eNews/Newsletter – pg. 43,44,45
  9. THSADA Awards Program – pg. 46,47,48
  10. Board Action items:
    Code of Ethics – pg. 49, 50
    Kelly Reeves-State Award of Merit – pg. 51,52,53
    Joe Bill Fox Award – pg. 54

Handouts
THSADA current membership roster

 

THSADA Board of Director Meeting

The complete agenda for the May 7th/8th, 2014 Board of Directors Meeting is listed here.

Texas High School Athletic Directors Association

Board of Directors Meeting

UIL State Track Meeting – May, 2014
Wednesday, May 7th, 2014-Officers Only- 5:00 p.m.
Sunday, May 7th, 2014-Officers Dinner 6:30 p.m. – Regional Directors are invited to attend
Thursday, May 8th, 2014 – Board of Directors Meeting – 8:30 a.m. – 4:00 p.m.
– Breakfast/Lunch will be served on Thursday
Site: Austin Marriott North 2600 La Frontera Boulevard, Round Rock, Texas 512-634-4609
Hotel/Mileage/Meals are covered by the THSADA as a reimbursement

                Board of Director Meeting Agenda

Welcome/Introductions – Bill Daws – President
Agenda preview – Bill Daws
General Comments – Rusty Dowling – Executive Director
Hotel/Meals/Expenses – Page 1
Web Site – Page 1

Approval of past Board minutes from 1/6/14 – Page 4 – Sandra Howell – Board Secretary

THSADA Membership – Rusty Dowling
Membership Rosters – Page 5-6
Region Map – Page 7
Membership Committee Member – Page 8
May 31st – TGCA/THSCA-participation-cards

Finances – Rusty Dowling/Bill Daws
Revenue/Expense Projections – Page 9
Account Balances – Page 10-11
THSADA Expense Log – Page 12
Corporate Sponsorship Program/Commitments – Page 13-19

State Conference Review – Rusty Dowling/Bill Daws
State Conference Cost Breakdown – Page 20
Attendance/Opening Session – Cost – Page 21-25
State Conference format/Recommendations – Page 26-28
Golf Tournament – Page 29
Future State Conferences/UIL Calendar/Booths – Page 30-36

THSCA Coaching School – Rusty Dowling/Bill Daws
THSADA Schedule – Page 37
PBK Sports – HOH Banquet – Page 38-39
PBK Sports Dinner – Page 40-42
General Session Review – Page 43-45
Honoree List – Page 46-47
By Laws – Rusty Dowling/Bill Daws
General Review: 4.06; 5.07;7.07; 8.01; 8.05; 9.03; 10.02; 8.06; Page 57 “The Process”

Board Responsibilities – Rusty Dowling
Board Directors Roster – Page 58
Officers Duty Sheet – Page 59
Board Meeting Schedule – Page 60

Board Misc. – Rusty Dowling
Legal Care – Page 61-64
THSADA Committee Review – Page 65-66
Regional Directos checklist – Page 67-68
Region Meetings for 2014-2015 – Page 69-72
UIL Legislative Council Issues – Playoff structure/TV
TGCA Summer Clinic – Page 73
THSADA Communications – Newsletter/eNews/Region Meeting – Page 74
AXA Letterhead – Region Meeting – Page 74
New Awards proposal – Page 75
Additional position on Awards Committee
VP Bio on Web Site
NIAAA position – Page 77-79
eNews – Page 80
Kelly Reeves – SAM – Page 81-82
Code of Ethics – Page 83-84

THSADA Board of Directors Meeting

The complete agenda for the January 6th, 2014 Board of Directors Meeting is listed here.

Texas High School Athletic Directors Association

Board of Directors Meeting

Winter Meeting – January, 2014
Sunday, January 5th, 2013-Officers Only- 4:00 p.m.
Sunday, January 5th, 2013-Officers Dinner 6:30 p.m. – Regional Directors are invited to attend
Monday, January 6th, 2013 – Board of Directors Meeting – 8:30 a.m. – 4:00 p.m.
– Breakfast/Lunch will be served on Monday
Site: Wyndham Hotel Houston West-I-10/Hwy 6- 14703 Park Row, Houston, Texas 281-558-5580
Hotel/Mileage/Meals are covered by the THSADA as a reimbursement

                Board of Director Meeting Agenda

Welcome/Introductions – Bill Daws – President
Agenda preview – Bill Daws
General Comments – Rusty Dowling – Executive Director
BOD/Committee Chairs – Page 1
Org. Chart – Page 2
What THSADA Office does –Page 3
Transaction of the Corporation – Page 4,5,6
Why Join the THSADA – Page 7
Strategic Plan – Page 8,9,10
THSADA eNews –Page 11,12,13

Approval of past Board minutes from 5/9/13 – Page 14-24 – Sandra Howell – Board Secretary
State Conference Preview – Rusty Dowling
Program Review/THSADA Sponsorships –Page 25-28
Benny Carter Golf Tour./Hole Sponsorships – Page 29
Mega Drawings/Kuykendall/Henderson/Sebo
State Conference Registration/THSADA Membership – Kathy Mathis – Executive Assistant
Board arrangements – Kathy Mathis
Future State Conference considerations

By Laws Review – Page 30-41 – Rusty Dowling
Membership
           Governance
           NIAAA
Awards – Presented at State Conference – Page 42 – Debbie Decker – Awards Committee
Regional Athletic Administrator of the Year – Page 43,44
                          Region 1-2-4: Brad Thiessen – Amarillo ISD
                          Region 3-6: Susan Elza – Northwest ISD 
                          Region 5: Kenny Humphreys – Spring ISD
                          Region 7: Victor Garza – La Joya ISD
                          Region 8: Jerry Comalander – North East ISD

             NIAAA – Distinguished Service Award – Sandra Howell-Little Elm ISD – Page 45
NIAAA – Kelly Reeves State Award of Merit – Marmion Dambrino – Houston ISD
NFHS Citation-Mark Cousins-Director of Athletics-UIL – Page 46
PBK Sports-THSADA Hall of Honor nomination form –Page 47
Future THSADA Awards to be considered – Page 48

THSADA Financial Report – Page 49 – Pete Gavrel – THSADA CPA
NIAAA Review – Bill Daws/Rusty Dowling
National Convention schedule – Page 50
–   Texas-NIAAA Roster – Page 51,52
–   NIAAA Organizational due (By Laws) – Page 53
              –   Membership/Expenses (By Laws) – Page 54
–   THSADA Budget – Page 55

LTI – Larry Peil
Regional Director’s – Bill Daws/Rusty Dowling
Reports from each Regional Director
New THSADA Region – Page 56
Vice-President election-Active members only – Page 57
Region survey at State Conference –Page 58
Regional meeting agenda’s – Page 59-62
Regional Directors checklist – Page 63,64
Regional Directors – Expectations – Page 65

Summer Institute – Page 66 – Rusty Dowling
Web site Review – Kathy Mathis
–  Member Resources

Retired AD Projects – Rusty Dowling
Ethics Committee
Awards Committee
State Conference Facilitators

General Comments, Misc., – Bill Daws/Rusty Dowling
–  State Football Championships
–  Legal Care – Page 67,69
–  Exhibitor Applications – Page 70
–  PVIL – Page 71
–  Next Meeting – May 7th-8th – Round Rock –Page 72