THSADA Board Winter Meeting – Executive Summary

Texas High School Athletic Directors Association
Board of Directors Winter Meeting – January 4-5, 2015
Executive Summary

Review of Meeting

  1. Agenda for the Day was reviewed by Kathy Mathis
    Lunch Meeting sponsored by Paragon Sport Constructor
    Katie Markovich and William Chaffe – Open Discussion
  1. President, Bob DeJonge called meeting to order at 8:47 am
  2. THSADA Board Minutes from July were reviewed
  3. THSADA Membership Update:
  • Membership Rosters by region given to Regional Directors
  • Reminder to members that membership year has changed
    • All current paid members 2014-15 membership extended to 8/31/15
  • 2015-16 membership registration & renewals begins on April 1, 2015
  • A Membership Committee was formed last July with each region being represented by a committee member that will report membership updates at their region meetings.
  1. Rusty Dowling provided a brief summary of the current financial condition of the association including revenues, expenditures, sponsorship, state conference, monthly expenses along with future revenue expense projections.
  2. Reviewed the tentative State Conference Agenda for March 29th – April 1, 2015
    • Agenda is posted on THSADA website under the “Conference” tab
    • Future state conference sited were presented
  3. By-Laws – general review with proposed additions & deletions
    • Section 1.01
    • Sections 5.07, 5.08, 5.13, 5.14, 5.17
    • Section 7.08A
    • Sections 8.01, 8.05, 8.06, 8.07, 8.12
    • Sections 9.01, 9.02, 9.04, 9.05
  4. Board of Directors duties were reveiwed
    • Responsibility checklist
    • Regional Director responsibilities related to board business
    • The 5 major committee’s responsibilities
    • Need to get each Regions meeting schedule for calendar ASAP.
  5. Regional Directors duties as it pertains to region business
    • Regional membership map
    • Membership Information
    • Hall of Honor banquet
    • THSADA/NIAAA awards & timelines/forms and requirements
    • Monthly Checklist/example region agendas
    • Reports to Board from each region representative
  1. Rusty Dowling – Miscellaneous Items
    • UIL Sunset review
    • Possibility of doing Athletic Directors salary survey
    • Update of State Legislative Council Meeting
    • NIAAA Check received
    • Article from Coach AD magazine
    • Possible upcoming changes to THSCA Coaching School due to All-Star games and how it relates to THSADA
    • Reviewed preliminary draft of coach school agenda
  2. Bob DeJonge called for general discussion of any topics
    • Sandra Howell gave the Section 6 NIAAA updates
    • Bob DeJonge discussed the need for the Board to review the relationship with NIAAA for the future and how to move forward with LTI coursed at a later date.

Board Action

  1. Approval of July Board Minutes:
    1. Motion by Bill Daws – to accept the “July Board Minutes”: as written
    2. Second by Ronny Peacock – Passed Unanimously
  2. Approval of Financial Report:
    1. Motion by Chris Feris – to accept “Financial Report”
    2. Second by John Crawford – Passed Unanimously
  3. Approval of By-Laws Additions/Deletions:
    1. Motion by Jim Slaughter – to accept the proposed additions and deletions
    2. Second by Dwayne Weirich – Passed Unanimously
  4. Motion to Adjourn Meeting:
    1. Motion by Mark Ball – to adjourn meeting
    2. Second by Ronny Peacock – Passed Unanimously

President Bob DeJonge closed the THSADA Winter Board Meeting at 3:06 pm