Category: Minutes

THSADA Board of Directors Meeting Executive Summary

The THSADA Board of Director was polled on September 4th regarding the
below listed proposals.  Responses were unanimous in support.

 

Proposal #1

This below listed proposal was suggested by the THSADA Membership Committee in their meeting held at Coaching School.

Propose the THSADA membership year run between September 1st, 2014 and August 31st, 2015

Related information for this proposal:

Current Active/Associate membership will be good until August 31st, 2015.  Same time frame as THSCA membership.  Membership is not required to attend the THSADA State Conference.  State Conference and Hotel reservation will continue to start on November 1st, 2014.

THSADA membership renewal/new registration would start April 1st, 2015.

THSADA membership cards would be distributed at the annual THSADA General Session at Coaching School only for those individuals that register during the months of April/May/June/July 15th.

Membership cards not picked up at Coaching School or for those who register later, can be picked up at your Region Meetings.

Advantages of this new Membership Year:

– Aligns more accurately with ISD budgets.

          – Stays aligned with the membership year of the THSCA.

– Allows the THSADA to take advantage of both TGCA and THSCA Summer Conferences for registration promotion.

 

Proposal #2

The below listed proposal was initiated at the recent THSADA Office/Officers meeting held this past week.

Propose that the THSADA membership fee be raised from $40.00 to $55.00 and that the State Conference registration fee be raised from $85.00 to $100.00.

Related information for this proposal.

Membership Fee was raised to the current $40.00 in 2009.  Membership Fee allows a THSADA member to attend the PBK Sports-THSADA Hall of Honor Banquet, however the price of the Hall of Honor Banquet has increased significantly over the $40.00 membership fee.  This past year the banquet averaged $167.00 per person.  Increase would also be used to help minimize the operational costs of the THSADA.

This would be effective April 1st, 2015.

The $55.00 fee is still on the low-end of Associations with similar membership enrollment.

The THSCA raised their Membership Fee from $40.00 to $55.00./TGCA is $50.00

State Conference Fee was raised from $75.00 to $85.00 in 2010.  Since 2012, hotel rooms have risen on the average over $40.00 per night.  This equates into higher costs for food, beverage, technology, security, room rentals, tax and service charges.

This would be effective November 1st, 2014

 

Proposal #3

The below listed proposal was initiated at the recent THSADA Office/Officers meeting held this past week. 

Propose that a Region whose candidate is selected as the THSADA Vice-President, stand down a year from nominating a VP candidate the next year.

Related information for this proposal:

This moratorium would ensure that no Region has a back-to-back selection for the office of Vice-President.

This will allow other Regions to have the opportunity for representation at the Officer-level of the THSADA.

This would be effective for the next VP election – Spring 2015

Texas High School Athletic Directors Association
Board of Directors Orientation Meeting – July 22, 2014
Executive Summary

Review of Orientation

1. New Board of Directors picture was taken prior to the beginning of meeting.
2. Larry Peil reviewed LTI procedures with Board prior to orientation meeting.
3. Welcome – Bob  DeJonge – President.
4. Started with the “Introduction” of New Board of Directors.
5. Bill Daws reviewed this past Association year, what was accomplished and what the future holds for the THSADA.
6. Bill Daws stressed the importance of continuing to grow “membership” and explained that being a member you:
   • have voting privileges if an “Active” member.
   • receive “Professional Development” throughout the membership year.
   • opportunity to create additional committees for member involvement.
   • have increased our single school districts memberships in association.
7. Bill Daws also touched briefly on the upcoming THSADA State Conference
   • Date change and why
   • Will be held in Frisco, TX at the Embassy Suites & Convention Ctr.
8. The floor was then turned over to Rusty Dowling
   • Announced that AXA Advisors representatives would be in a little later to talk with our Board
   • Explained that the meeting was an orientation, not a Board meeting and getting through the agenda would not take long.
   • Mentioned that at State Conference we are including a day for Administrative Assistants – will be offered on Tuesday
   • Need to get each Regions meeting schedule for calendar ASAP.
9. Items requested by Board of Directors
   • Copy of updated THSADA Letterhead Stationery
     • Separate stationery that has AXA Advisors logo for meeting agendas
   • Copy of participating committee members for each region to Directors
10. Handouts to Board of Directors
    • gave copy of members for each region to Regional Director

Board Action

1. Code of Ethics:
   1. Motion by Bill Daws – to accept the “Code of Ethics: as written
   2. Second by Ronny Peacock – Passed Unanimously
2. Kelly Reeves-State Award of Merit Nomination of Sandra Mader:
   1. Motion by John Crawford – to accept Sandra Mader as the Texas nominee
   2. Second by Dwayne Weirich – Passed Unanimously
3. Joe Bill Fox Award – New Award:
   1. Motion by Chris Feris – to add JBF award to State Conference List
   2. Second Shawn Pratt – Passed Unanimously

President Bob DeJonge closed the THSADA Board Orientation

TEXAS HIGH SCHOOL ATHLETIC DIRECTORS ASSOCIATION
BOARD OF DIRECTORS MEETING – MAY 8, 2014
EXECUTIVE SUMMARY

GENERAL ANNOUNCEMENTS

1. THSADA Executive Director’s office has received calls from Superintendents asking for professional development training for their AD’s and Departments.
2. Discussed THSADA Website:
   1. Regional Directors need to encourage their AD’s to visit the website often, association office is getting phone calls from various individuals asking for information that is currently posted on website
   2. Spotlight Feature – asked Board to send to Executive Assistant names of Assistant AD’s, Coordinators, etc. that they would like to see featured on the THSADA website.
   3. Vice President Candidates will have their pictures and bios posted under the Spotlight Feature of the website no later than July 1^st.  “Get to Know the Candidates”
3. Revised Regional Map is now posted on the website.  Athletic Administrators can attend any regional meeting but not able to vote on regional business if they attend outside of their own region.
4. Covered a breakdown of the association Finances.  Will increase exhibit booths for the 2015 State Conference.  Discuss State Conference Registration fee at the new Board Orientation meeting – July, 2014.
5. Sponsors:
   1. Exclusivity – PBK & HTM
   2. Category Exclusivity – Specific to sponsorship agreement
   3. Use of THSADA logo – Specific to sponsorship agreement
   4. Reviewed Sponsorship Program
6. Discussed concerns with cost of upcoming Hall of Honor Banquet – will continue discussion on this item at the new Board Orientation meeting – July, 2014.
7. Feedback on the 2014 State Conference was requested by Executive Director.  Board of Directors discussed at length their thoughts.
8. Discussion of miscellaneous items:  Future of Benny Carter Golf Tournament, Retired AD’s function; Administrative Assistants training at 2015 State Conference.

BOARD ACTIONS

1. Monthly Expense Log for the Executive Director’s office was reviewed.  Board approved that this log would be posted each month to the THSADA website.
2. Section 5.07:  Eliminate sentence that reads “The eight areas will be identical to the THSCA regional structure.”
3. Section 5.17:  Change the first sentence to read “The President will serve 1 – one year term and not be eligible for another term.”
4. Section 7.07:  Scratch General Session and Insert “THSADA State Conference and THSCA Coaching School”.  Add -elect to President in second sentence.
5. Section 8.01:  Insert “State Conference” and delete “May Board meeting” in sentence five.
6. Section 8.05:  Executive Director, Rusty Dowling, will create the new verbiage then send to Bill Daws, President of THSADA.  Mr. Daws proposed by email  the Board to accept the new verbiage for this section, majority of the Board approved.
7. Section 8.06:  add “active” in first sentence then add “at-Large Retired AD or AD’s who will serve a three-year term”.
8. Section 9.03:  Scratch last sentence
9. Section 10.02:  Add “or openings” to second sentence
10. Present at State Conference to add “All THSADA.NIAAA award nominees that are approved by the THSADA Board of Directors, must be active members of the THSADA.  All THSADA/NIAAA nominations are kept active for three years.
11. Add new amended date May 8^th.

 

Texas High School Athletic Directors Association

Board of Directors Meeting – January 6^th, 2014

Recap Sheet

 

General Announcements

1. The THSADA By-Laws that are now posted on the www.thsada.com were approved by the Board of Directors on January 6^th, 2014.
2. The Executive Director will send the Regional Directors a profile of the Vice President’s position to assist in the selection of a Regional VP candidate.
3. Regional VP candidates are to be sent to the THSADA Office in early February.  These will be turned over to the Past President.  VP candidates will interview with the Nominating Committee to determine if they will move forward to run for the position of VP.
4. We will need a candidate to replace Ronny Peacock as Chair of the Professional Development Committee.
5. Discussed adding a permanent position – Retired AD to the Awards Committee – May Mtg.
6. All Exhibits will be handled through the THSADA Office after the State Conference.
7. THSADA Board will discuss VP election procedures. – May Mtg.

 

Board Actions

1. Article 4/Section 4.02: Active Membership – Restored Private School AD’s to voting status as an Active Member.
2. Article 5/Section 5.07: Removed Past Directors.  Directors that will be getting off the Board will stay through the Board orientation at THSCA Coaching School.
3. Article 5/Section 5.07: Board voted to add the three new Region – 1-4-6.  New Directors take office starting at THSCA Coaching School.
4. Article 15/Section 15.01: Executive Director and THSADA President are the only members authorized to enter into any contracts on behalf of the THSADA.
5. Article 10: Removed Sections 10.02/.03/.04.
6. Article 4/Section 4.07: THSADA will review all membership and has the ability to revoke or deny.
7. Article 8/Section 8.01: There will be no nominations from the floor at the General Session at Coaching School.  All members have the opportunity to be nominated through their Region process for VP.
8. Article 8/Section 8.01: Nominating Committee will interview potential candidates for the office of VP and recommend who will move forward to the General Session election.
9. THSADA Board approved continued discussion of the joint THSADA-UIL Summer Institute – May Mtg.
10. The THSADA Board approved the Fort Worth Omni as a State Conference site for 2017.

The complete meeting minutes from the THSADA Board of Directors Meeting on Thursday, May 9, 2013 at the Austin Marriott North are located here.

Continue reading