Author: thsada

Texas High School Athletic Directors Association
Board of Directors Meeting – Summary
January 4, 2016
Dallas, Texas
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Texas High School Athletic Directors Association
Board of Directors Winter Meeting – January 4-5, 2015
Executive Summary

Review of Meeting

1. Agenda for the Day was reviewed by Kathy Mathis
   Lunch Meeting sponsored by Paragon Sport Constructor
   Katie Markovich and William Chaffe – Open Discussion

2. President, Bob DeJonge called meeting to order at 8:47 am
3. THSADA Board Minutes from July were reviewed
4. THSADA Membership Update:

• Membership Rosters by region given to Regional Directors
• Reminder to members that membership year has changed
  • All current paid members 2014-15 membership extended to 8/31/15
• 2015-16 membership registration & renewals begins on April 1, 2015
• A Membership Committee was formed last July with each region being represented by a committee member that will report membership updates at their region meetings.

5. Rusty Dowling provided a brief summary of the current financial condition of the association including revenues, expenditures, sponsorship, state conference, monthly expenses along with future revenue expense projections.
6. Reviewed the tentative State Conference Agenda for March 29^th – April 1, 2015
   • Agenda is posted on THSADA website under the “Conference” tab
   • Future state conference sited were presented
7. By-Laws – general review with proposed additions & deletions
   • Section 1.01
   • Sections 5.07, 5.08, 5.13, 5.14, 5.17
   • Section 7.08A
   • Sections 8.01, 8.05, 8.06, 8.07, 8.12
   • Sections 9.01, 9.02, 9.04, 9.05
8. Board of Directors duties were reveiwed
   • Responsibility checklist
   • Regional Director responsibilities related to board business
   • The 5 major committee’s responsibilities
   • Need to get each Regions meeting schedule for calendar ASAP.
9. Regional Directors duties as it pertains to region business
   • Regional membership map
   • Membership Information
   • Hall of Honor banquet
   • THSADA/NIAAA awards & timelines/forms and requirements
   • Monthly Checklist/example region agendas
   • Reports to Board from each region representative

10. Rusty Dowling – Miscellaneous Items
    • UIL Sunset review
    • Possibility of doing Athletic Directors salary survey
    • Update of State Legislative Council Meeting
    • NIAAA Check received
    • Article from Coach AD magazine
    • Possible upcoming changes to THSCA Coaching School due to All-Star games and how it relates to THSADA
    • Reviewed preliminary draft of coach school agenda
11. Bob DeJonge called for general discussion of any topics
    • Sandra Howell gave the Section 6 NIAAA updates
    • Bob DeJonge discussed the need for the Board to review the relationship with NIAAA for the future and how to move forward with LTI coursed at a later date.

Board Action

1. Approval of July Board Minutes:
   1. Motion by Bill Daws – to accept the “July Board Minutes”: as written
   2. Second by Ronny Peacock – Passed Unanimously
2. Approval of Financial Report:
   1. Motion by Chris Feris – to accept “Financial Report”
   2. Second by John Crawford – Passed Unanimously
3. Approval of By-Laws Additions/Deletions:
   1. Motion by Jim Slaughter – to accept the proposed additions and deletions
   2. Second by Dwayne Weirich – Passed Unanimously
4. Motion to Adjourn Meeting:
   1. Motion by Mark Ball – to adjourn meeting
   2. Second by Ronny Peacock – Passed Unanimously

President Bob DeJonge closed the THSADA Winter Board Meeting at 3:06 pm

THSADA Board of Directors Meeting Executive Summary

The THSADA Board of Director was polled on September 4th regarding the
below listed proposals.  Responses were unanimous in support.

 

Proposal #1

This below listed proposal was suggested by the THSADA Membership Committee in their meeting held at Coaching School.

Propose the THSADA membership year run between September 1st, 2014 and August 31st, 2015

Related information for this proposal:

Current Active/Associate membership will be good until August 31st, 2015.  Same time frame as THSCA membership.  Membership is not required to attend the THSADA State Conference.  State Conference and Hotel reservation will continue to start on November 1st, 2014.

THSADA membership renewal/new registration would start April 1st, 2015.

THSADA membership cards would be distributed at the annual THSADA General Session at Coaching School only for those individuals that register during the months of April/May/June/July 15th.

Membership cards not picked up at Coaching School or for those who register later, can be picked up at your Region Meetings.

Advantages of this new Membership Year:

– Aligns more accurately with ISD budgets.

          – Stays aligned with the membership year of the THSCA.

– Allows the THSADA to take advantage of both TGCA and THSCA Summer Conferences for registration promotion.

 

Proposal #2

The below listed proposal was initiated at the recent THSADA Office/Officers meeting held this past week.

Propose that the THSADA membership fee be raised from $40.00 to $55.00 and that the State Conference registration fee be raised from $85.00 to $100.00.

Related information for this proposal.

Membership Fee was raised to the current $40.00 in 2009.  Membership Fee allows a THSADA member to attend the PBK Sports-THSADA Hall of Honor Banquet, however the price of the Hall of Honor Banquet has increased significantly over the $40.00 membership fee.  This past year the banquet averaged $167.00 per person.  Increase would also be used to help minimize the operational costs of the THSADA.

This would be effective April 1st, 2015.

The $55.00 fee is still on the low-end of Associations with similar membership enrollment.

The THSCA raised their Membership Fee from $40.00 to $55.00./TGCA is $50.00

State Conference Fee was raised from $75.00 to $85.00 in 2010.  Since 2012, hotel rooms have risen on the average over $40.00 per night.  This equates into higher costs for food, beverage, technology, security, room rentals, tax and service charges.

This would be effective November 1st, 2014

 

Proposal #3

The below listed proposal was initiated at the recent THSADA Office/Officers meeting held this past week. 

Propose that a Region whose candidate is selected as the THSADA Vice-President, stand down a year from nominating a VP candidate the next year.

Related information for this proposal:

This moratorium would ensure that no Region has a back-to-back selection for the office of Vice-President.

This will allow other Regions to have the opportunity for representation at the Officer-level of the THSADA.

This would be effective for the next VP election – Spring 2015